Grant holders FAQs

We have three types of reports which apply to all funding programmes, regardless of size and duration of grant:

• Progress report – six months after the start of the grant
• End of Year report – at the end of each year of the grant
• Final report – at the end of your grant (you can submit reports you have already prepared for other funders instead)

When your reports are due, we will send you a link to the relevant form a month in advance so don't worry about having to figure out which form you need to use. 

a. Progress report: This is a quick check-in six months after your grant started. If everything is going well and you’re not facing any difficulties, simply tick the box to confirm – there’s no need to provide any further information. If you are experiencing delays or challenges with your service delivery, just tick the appropriate box and we’ll be in touch to discuss any flexibility or support you might need.

b. End of year report (multi-year grants): If you hold a multi-year grant, we simply ask for a brief summary of your progress in relation to your work’s intended outcomes. Typically, this update is required 12 months after your grant period begins.

c. Final report: this is when we ask you to reflect on your work’s (project or service) overall achievements. For grants in these funding programmes, we ask you to report at the end of your grant period (typically 12 months after the start of your grant period if your grant was for only one year). 

We require three types of reports for all our funding programmes, irrespective of grant size:

• Progress Report – due six months after the start of your grant.
• This is a quick check-in: if everything is on track, simply tick the relevant box – no further information is needed.
• If you are facing delays or difficulties with your service delivery, just tick the appropriate box and we will get in touch to discuss any support or flexibility you may require.

• End of Year Report (for multi-year grants only) – due at the end of each year of your grant.
• For multi-year grants, we ask for a light-touch summary of your progress against your work’s intended outcomes.
• This is typically required 12 months after your grant begins.

• Final Report – due at the end of your grant period.
• Here, we ask you to reflect on your project’s overall achievements.
• This is usually due 12 months after your grant starts (if your grant is for only one year) or at the end of your grant period (for multi-year grants).
• You are welcome to submit reports you have already prepared for other funders instead of compiling our Final Report.

When your reports are due, we will send you a link to the relevant form a month in advance, so you don’t need to worry about identifying which form to use.

• During your grant: Every six months, we’ll send you a reminder along with a link to the relevant report for you to complete.
• At the end of your grant: When your grant period ends, we’ll send you a reminder and a link to the Final Report form – feel free to submit a report you’ve already prepared for another funder if that’s easier for you. If you need a bit more time, just let us know; we’re happy to be flexible.

You’ll submit your reports through our online platform. We’ll include a link to the reporting form in your reminder email.

If you need to pause and complete the form later, you can request a unique ‘Save and Resume’ link, which will remain valid for 30 days. This allows you to return to your form whenever you’re ready to finish it. This option can be especially useful you are drafting your Final Report directly on our online platform. Alternatively, you can use our guidance and drafting form offline and then copy and paste your responses into the online form when you’re ready to submit.

We publish guidance for each reporting form on our Holding a grant page. 

Reporting is a condition of our funding. We understand that you may encounter difficulties, but we ask that you contact us as soon as possible to let us know. We’re always happy to work with you to find a practical solution, so please don’t hesitate to stay in touch.

If you do not submit progress reports or keep in contact with us during your grant, we reserve the right to request the return of your grant. This is because we must meet our due diligence requirements and ensure that the funding is used as agreed.

If you have any questions on reporting, please email us or call us on 0117 959 6496.